Distinct Job Manual. WWF-Indonesia

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1 WWF-Indonesia Job Name : Job Code : Job Class : Job Family : Job Region : Superior : Deputy Chief of Party Subordinate(s) : Master Doc. : [Enter Master Document Number] This document was prepared by Erline Tasmania

2 Job Description Job Mission Pernyataan singkat dan jelas yang bertujuan untuk menjawab mengapa jabatan tersebut ada/diciptakan di organisasi. The objective of the position is to strategically communicate to stakeholders and audiences about CTSP, including its work and impact; relationship to USCTI, the Regional Plan of Action and National Plans of Action; achievements to date; and expected outcomes. Job Illustration Terdiri dari beberapa paragraph terstruktur yang menceritakan aktivitas-aktivitas kunci yang dilakukan pemangku jabatan dalam menghasilkan output penting jabatannya The Communications Specialist will lead the CTSP communications efforts from the strategy to the implementation/ production of materials. He/she will manage the development of a range of awareness materials, including but not limited to fact sheets, press releases, and brief reports. The Specialist will also be an integral part of the establishment and upkeep of the CTSP website. The Communications Specialist will also ensure there are clear lines of communication with key partners including USAID RDMA, USAID-Indonesia, the PI, NOAA, and Consortium organizations. The Communications Specialist reports to and receives technical guidance from the CTSP Regional Program Office Management Team, consisting of the Chief of Party, the Deputy Chief of Party, the Monitoring &Evaluation Manager, and the Finance and Administration Manager. That said, the Communications Specialist is expected to take the lead on any and all initiatives involving communications. Job Dimension Besaran-besaran penting yang secara langsung maupun tidak langsung mempengaruhi bobot tanggung jawab utama pemangku jabatan Supervisor : Deputy Chief of Party (DCOP) Direct Supervisor : One Budget: Scope of Work : Regional Tools: one PC or Notebook. Consultant: Remarks: Page 2 of 6

3 Main Responsibility Key Performance Indicator Ringkasan dari output penting yang menjadi kewajiban pokok dan melekat bagi pemangku jabatan untuk dipenuhi 1. Lead the finalization of CTSP communication strategy, including refinement of approach or products, or outreach events. Indikator-indikator yang penting dan relevan untuk diukur guna mengetahui tingkat pemenuhan setiap tanggung jawab utama oleh pemangku jabatan 1. Final and produced CTSP communication strategy 2. Develop and execute CTSP communication work plan which is derived from CTSP communication strategy and within the allocated budget. 2. Annual communication work plan (to be incorporated into overall CTSP work plan) that includes: a. Estimated budget b. Materials to be produced c. Events to be held for CTSP communication activities d. Target audiences in priority sequences 3. Review and propose changes or modification to the CTSP communication strategy to CoP every fiscal year. 4. Manage production of communication materials of CTSP including: a. content development; b. collection of data/information from countries/sites or relevant sources; c. approval as necessary; and d. production process of the materials. 5. Anticipate and coordinate communication activities within CTSP country/sites to ensure proper representation and documentation follow-up. 3. The revised (and final) communication strategy for every fiscal year 4. Produced communication materials/product 5. Final guideline on source documentation and presentation 6. Work closely with the PI and consortium organizations communications departments to harmonize efforts. 7. Establish and maintain CTSP website, including working with external vendors as necessary. 8. Ensure compliance with USAID branding strategy and consortium member communication policy among CTSP field teams. 9. Respond to ad hoc requests on communications matters from the Program Integrator, USAID, and CT6 governments. 6. Schedule a routine meeting to ensure that all partners are at the same page and that all important informations are disseminated 7. An active, informative, well maintained website 8. Provide guideline on USAID branding Consultant: Remarks: Page 3 of 6

4 10. Ensure that all target audiences receive/ have access to CTSP communication materials. Incorporate any stakeholder feedback into product development. 11. Ensure clients receive communications materials. 12. Encourage and enable country teams to contribute communications materials to RPO. 10. CTSP website should be informative and all communication materials should be uploaded so that everyone can obtain what they need. Main Authority Hal-hal penting dan relevan yang dapat dilakukan oleh pemangku jabatan untuk pemenuhan tanggung jawab utamanya tanpa memerlukan persetujuan atasan terlebih dahulu Job Environment Uraian yang menggambarkan kondisi lingkungan kerja yang dihadapi pemangku jabatan Working at 40 hours/ months and in the AC condition. Travelling to site. Inborn Relationship Within Job Interaksi yang dilakukan oleh pemangku jabatan, selain dengan atasan dan bawahan langsungnya, dalam rangka mendukung kelancaran pemenuhan tanggung jawabnya 1. Internal to WWF: 2. External to WWF: Maintain regular contact as needed with all CTSP consortium member NGOs Consultant: Remarks: Page 4 of 6

5 Job Requirement Job Pre-requisite Hal-hal yang harus dipenuhi selain kompetensi yang harus dimiliki oleh pemangku jabatan Competency Requirement Kompetensi minimum yang harus dipenuhi oleh pemangku jabatan untuk dapat melakukan pekerjaannya sesuai dengan yang diharapkan. 5 to 10 years of communication experience, preferably in the development sector in Southeast Asia Knowledge of and familiarity with USAID branding and marking guidelines Knowledge of and familiarity with marine conservation issues Self-motivated and able to manage own time and workload as well as those of others (both support staff and vendors) Detail-oriented Able to work in small, interactive team Strong analytical thinking skills and judgment Competence Propensity Gauge Hal-hal yang dijadikan ukuran bahwa sesorang memiliki kompetensi yang harus dipenuhi Education: University Master Degree Sector Experience (In Yrs): 10 Skills Excellent written and oral English language communication skills. Knowledge of other local languages a plus Excellent interpersonal skills and demonstrated ability to lead and work effectively in insecure environments is critical Consultant: Remarks: Page 5 of 6

6 Job Structure Diagram Posisi jabatan dalam organisasi. Diagram harus digambar sedetil mungkin. Deputy Chief of Party Finance & Admin Manager Senior Communication Specialist Senior Accountant Operations Officer Admin Assistant Consultant: Remarks: Page 6 of 6

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