MANUAL PROSEDUR PENGELOLAAN BERKAS DAN/ATAU DOKUMEN LABORATORIUM PEMROGRAMAN KOMPUTER PROGRAM STUDI TEKNIK INDUSTRI FAKULTAS TEKNIK UNIVERSITAS BRAWIJAYA 2015
MANUAL PROSEDUR PENGELOLAAN BERKAS DAN/ATAU DOKUMEN LABORATORIUM PEMROGRAMAN KOMPUTER JURUSAN TEKNIK INDUSTRI FAKULTAS TEKNIK UNIVERSITAS BRAWIJAYA Kode Dokumen : Revisi : 2 Tanggal : 15 Oktober 2015 Diajukan oleh : Kepala Laboratorium Ir. Purnomo Budi Santoso, Msc., Ph.D. Dikendalikan oleh : Manager Representative Arif Rahman, ST., MT. Disetujui oleh : Ketua Jurusan Teknik Industri Ishardita Pambudi Tama, ST., MT., Ph.D
CONTENT LIST I. Purpose... 4 II. Scope... 4 III. Definition... 4 IV. Involved Party... 4 V. Requirement and Policy... 4 VI. File Management Procedure... 5
I. Purpose The purpose of the files and/or the documentss management are : 1. Defining the documentss management in the Computer Programming laboratory 2. Ease the controlling and maintenance of the Computer Programming laboratory s documentss II. Scope The Files/documents management is began with the gathering of the document s archive by the asistants of laboratory until the placement of the documents in the filing cabinet. III. Definition Documents maintenance is one of the working standard in the Computer Programming Laboratory as a file/document management system. IV. Involved Parties There are 2 parties that are involved with file and/or document management, they are : Terdapat 2 pihak yang terkait dengan penyimpanan berkas dan/atau dokumen, yaitu: 1. Head of Computer Programming Laboratory 2. The asistant s of Computer Programming Laboratory V. Requirements and Policies 5.1 Requirement The requirement is the managed document must have 1 (one) minimum hardcopy and softcopy. 5.2 Ketentuan The policies are : 1. The managed and maintained type of documents are letters, practicum s report, activity s report, journal, announcement, books and special archieved. 2. The document s classification are :
No Kelompok Jenis Dokumen/Arsip 1 Letters Entry Letter Outgoing Letter 2 Reports Computer programming s practicum report 3 Mass Media Journal Computer programming s practicum announcement Article 4 Books Text book 5 Special Archieve Laboratory s vision and mission Laboratory s working program Organization Structure The Asistant List The Asistant candidate s OR, etc. 3. The document filing must be stated on the Computer Programming Laboratory s archieves list 4. The documents filing will be done everytimes there are the letter s circulation (entry and outgoing letter) 5. The documents filing is filed in the archieve box annually. VI. File Management Procedure These are the File Management Procedure of Computer Programming Laboratory : 1. The asistants gather the archieves by taking the document and accept the documents 2. The head of laboratory check and analyze the archieve that will be moved to the folder/map. 3. The asistants clarify the documents based on the Computer Programming Laboratory s archieve classification. 4. The asistants input the documents to the Computer Programming Laboratory s archieve 5. The asistants put the documents inside the hanging map. 6. The asistants move the archieve to be put inside the folder map. 7. The head of laboratory check and analyze whether the archieve is correctly match with the Computer Programming Laboratory s archieve list and give the year in the archieve box.
8. The assistant keep and arrange the archieve box in an archieve storing room based on it s year. 9. The storing of the practicum s report are done with these activities : a. For the one year earlier, the reports are completely kept based on the entire groups. b. For the one year earlier and 3 years earlier, the reports are kept based on samples c. For more than 3 years earlier, the samples that have been kept for 3 years can be liquidated.