Contractor Safety Management System

Contractor Safety Management System Soehatman Ramli

Latar Belakang Kontraktor merupakan unsur penting dalam perusahaan sebagai mitra yang membantu kegiatan operasi perusahaan Kontraktor Konstruksi Kontraktor Jasa Kontraktor Operasi soehatman ramli2008 2

Latar Belakang Kontraktor rawan terhadap kecelakaan dalam menjalankan kegiatannya Tenaga Kontraktor bersifat sementara Pekerja kasar dan pendidikan lebih rendah Tingkat disiplin dalam bekerja kurang Pemahaman tentang peraturan K3 perusahaan rendah Terlibat langsung dalam pelaksanaan pekerjaan sehingga lebih banyak terpapar bahaya. soehatman ramli2008 3

Latar Belakang Kecelakaan yang menimpa kontraktor tinggi. Kelalaian yang dilakukan kontraktor dapat menimbulkan bahaya bagi operasi perusahaan dan menimbulkan kecelakaan yang mempengaruhi kinerja K3 perusahaan. Kegiatan Kontraktor harus dikelola dengan baik untuk menjamin keselamatan dalam setiap kegiatan kerja kontraktor. Pengelolaan Kontraktor melalui Contractor Safety Management System (CSMS) soehatman ramli2008 4

CSMS CSMS adalah suatu sistem manajemen untuk mengelola kontraktor yang bekerja di lingkungan perusahaan. CSMS merupakan sistem komprehensif dalam pengelolaan kontraktor sejak tahap perencanaan sampai pelaksanaan pekerjaan soehatman ramli2008 5

Pola Kontraktor Perusahaan Main Contractor Main Contractor Main Contractor Sub Contractor Sub Contractor Sub Contractor Pekerja soehatman ramli2008 6

Partnership CLIENT CONTRACTORS SUB-CONTRACTORS Risk & Hazards involve in Task Out Put with Accident Free Contractor Safety Management System Management Commitment Risk Assessment Safe Work Practices Protection Devices soehatman ramli2008 7

Hubungan dengan Kontraktor Company OHSMS CONTRACTOR OHSMS CSMS OHS ELEMEN OHS ELEMEN CSMS sebagai jembatan untuk menghubungkan OHSMS Perusahaan dengan OHSMS Kontraktor soehatman ramli2008 8

Manfaat CSMS CSMS menjembatani OHSMS Perusahaan dengan OHSMS kontraktor Perusahaan memberikan persyaratan yang harus dipenuhi oleh OHSMS Kontraktor Untuk itu, perusahaan harus memiliki OHSMS yang baik, sehingga dapat memberikan kerangka dasar bagi pengembangan OHSMS Kontraktor Melalui pendekatan OHSAS 18001 CSMS adalah bagian dari elemen 4.4.6. Operational Control Operational Control memiliki korelasi dengan keseluruhan elemen dalam OHSAS 18001, tidak berdiri sendiri soehatman ramli2008 9

Tujuan CSMS Untuk meyakinkan bahwa kontraktor yang bekerja dilingkungan perusahaan telah memenuhi standar dan kriteria K3 yang ditetapkan perusahaan. Sebagai alat untuk menjaga dan meningkatkan kinerja Keselamatan di lingkungan kontraktor Untuk mencegah dan menghindarkan kerugian yang timbul akibat aktivitas kerja kontraktor soehatman ramli2008 10

CONTRACTOR SAFETY MANAGEMENT SYSTEM (CSMS)

H&SMS Field Implementation phase Pre Job Activity CSMS Administration phase Risk Assessment Work in Progress Pre-Qualification Final Evaluation Selection Contract Award soehatman ramli2008 12

Struktur CSMS CSMS terdiri dari 6 langkah yang terbagi 2 tahapan sebagai berikut : Tahap Administrasi Risk Assessment Prakualifikasi Seleksi Tahap Implementasi Pre-Job Activity Pelaksanaan Pekerjaan Evaluasi soehatman ramli2008 13

Tahapan CSMS Administratif Implementasi Risk Assessment Pra-0Kualifikasi Seleksi Pre-Job Activity Job in progress Evaluasi Proses Kontrak soehatman ramli2008 14

CSMS Introduction Risk Assessment determine appropriate level of Company involvement Pre-qualification qualify Contractors Selection select Contractors Pre-job Planning Activities verify that Contractors are familiar with the facility, personnel, and relevant work to be performed Work In Progress monitor Contractors while work is in progress Final Evaluation and Close-out evaluate Contractor safety performance soehatman ramli2008 15

Purchasing Contractor H&S Team Project Mgr Data Base Risk Assessment Contracted work Risk Assessment Required? Pre Qualification Invitation For bidding Fill Safety Pre Qualification form Review Verification Score Safety Requirement Check Sub Con Data Selection Select winner Contract award Pre Job Activity Job Safety Checklist Arrange Pre job Meeting Work in Progress Implement Safety Program Regular Safety Inspection Final Evaluation Reporting Review Safety performance Up date Sub Con Data soehatman ramli2008 16

1. Risk Assessment

Risk Assessment Bertujuan untuk mengetahui tingkat resiko suatu pekerjaan yang akan diserahkan kepada kontraktor. Untuk menyesuaikan potensi bahaya dengan kemampuan kontraktor menjalankan pekerjaan dengan aman Sebagai dasar menentukan krioteria kontraktor yang sesuai melaksanakan pekerjaan soehatman ramli2008 18

Penentuan Resiko Sifat Pekerjaan Lokasi Kerja Potensi bahaya di tempat kerja Potensi/kualifikasi kontraktor Pekerjaan simultan Lamanya pekerjaan Pengalaman dan keahlian kontraktor soehatman ramli2008 19

Klasifikasi Resiko Resiko diukur dan diberi peringkat : Rendah Medium Tinggi Klasifikasi Impak Resiko Personnel Safety and Health Risks Business Impacts soehatman ramli2008 20

Klasifikasi Pekerjaan Pekerjaan kontraktor diklasifikasikan menurut tingkat risiko/bahaya Pekerjaan diklasifikasi atas : 1. Risiko Tinggi (H) - Nilai Min 80 2. Risiko Sedang (M) - Nilai Min 70 3. Risiko Rendah (L) - Nlai Min 60 soehatman ramli2008 21

Jenis Pekerjaan dan Resiko N0. Type of Contract Likelihood Severity Overall Relative Risk 1. Tank Cleaning B 3 H 2. Compressor overhaul C 3 H 3. Fabrication and Construction C 3 H 4. Cleaning Services C 1 L 5. Building Maintenance C 2 M 6. Plant TA 7. soehatman ramli2008 22

2. Pre Qualification

Prakualifikasi Untuk melakukan seleksi awal kontraktor yang memenuhi persyaratan K3 untuk melakukan pekerjaan. Mengevaluasi atas dasar daftar isian yang diserahkan kontraktor tentang persyaratan administratif, pengalaman dalam K3, organisasi K3, personnel K3 yang dimiliki, record K3 di proyek sebelumnya, Manual K3 yang dimiliki, serta referensi yang pernah diperoleh. soehatman ramli2008 24

Pre-Qualification Objective: to perform a review of a Contractor s financial viability and ability to perform the work safely, technically correct, commerciality and on time Method: Information concerning the Contractor s capabilities in HSE areas Key Points: Identify scope of work & establish contract strategy Identify bidders Perform HSE assessment Identify areas needing improving Approve Contractor & make arrangements soehatman ramli2008 25

PRE-QUALIFICATION PROCESS Pekerjaan Berdasarkan Resiko N Resiko Tinggi? Diskualifikasi Diskualifikasi Y Perlu PQ? N Syarat Dokumen HSE PQ Lulus? N N Verifikasi Lapangan (Audit & Inspeksi) Y Y Y Lulus? TENDER soehatman ramli2008 26

Sistem Penilaian Sistem scoring berdasarkan elemen-elemen dalam questioner yang meliputi : 1. Policy Statement 2. Emergency Response Procedures 3. Basic Safety Rules (Safety Manual) 4. Accident Reporting Procedure 5. New Employee Orientation Program 6. Safety Meeting Program 7. Safety Training Program 8. Safety Inspection Program 9. Personal Protective Equipment (PPE) 10. Equipment & Materials Management 11. Professional Safety Support 12. Industrial Hygiene 13. Environmental 14. Statistical I & I Data 15. Incident Investigation 16. Sub-Contractors soehatman ramli2008 27

Contoh Sistem Penilaian Kontraktor A B C D COMMENT A. PRIMARY FACTORS Policy Statement 0 3 7 10 Emergency Response Procedures 0 3 7 10 Basic Safety Rules (Safety Manual) 0 3 7 10 Accident Reporting Procedure 0 3 7 10 New Employee Orientation Program 0 3 7 10 Safety Meeting Program 0 3 7 10 Safety Training Program 0 3 7 10 Safety Inspection Program 0 3 7 10 Personal Protective Equipment (PPE) 0 3 7 10 Equipment & Materials Management 0 3 7 10 Total Rating + + + X 0.70 = Rating A B C D COMMENT B. SECONDARY FACTORS Professional Safety Support 0 5 11 15 Industrial Hygiene 0 6 14 20 Environmental 0 6 14 20 Statistical I & I Data 0 3 7 10 Incident Investigation 0 5 11 15 Sub-Contractors 0 6 14 20 Total Rating + + + X 0.30 = Rating soehatman ramli2008 28

Sistem Peringkat Pekerjaan Risk Kategori Phasing Grade Pass Tinggi 80 Sedang 70 Rendah 60 soehatman ramli2008 29

3. Selection

Seleksi Menentukan kontraktor yang akan melaksanakan pekerjaan sesuai dengan proses penunjukan atau pelelangan yang berlaku. Prakualifikasi aspek K3 sebagai salah satu unsur menentukan pemenang. soehatman ramli2008 31

Selection Objective: to choose the Contractor that is most likely to perform the work safely, economically, technically correct with minimum company supervision, and in a timely manner Method: Communicate information of HSE requirement and risk associated to Contractor in the bid documents and pre-bid meetings Key Points: Distribute proposal Contractor submits bid Review bid Award Contract soehatman ramli2008 32

4. Contract Award

Penunjukan Kontraktor Berdasarkan hasil evaluasi ditentukan pemenang atau pelaksana pekerjaan Dokumentasi dan persyaratan kontrak Organisasi pelaksana Kick of meeting soehatman ramli2008 34

5. Pre Job Activities

Pre-Job Planning Activities soehatman ramli2008 36

Pre Job Activities Dilaksanakan setelah pemenang/pelaksana pekerjaan ditetapkan. Dilaksanakan kegiatan awal sebagai persiapan sebelum pekerjaan dijalankan meliputi antara lain : Pertemuan pendahuluan membahas rencana kerja. Menentukan strategi pelaksanaan pekerjaan Menentukan persyaratan perijinan yang diperlukan Menentukan persyaratan tenaga kerja yang diperlukan. Menentukan sistem pengawasan selama pekerjaan berlangsung. Memberikan kesempatan kepada kontraktor untuk mengenal dan familiar dengan lokasi dan aktivitas yang akan dikerjakan serta kondisi setempat serta interaksi selama pekerjaan berlangsung soehatman ramli2008 37

6. Work in Progress

Pelaksanaan Pekerjaan Program K3 diimplementasikan pada saat kegiatan kerja berlangsung. Kontraktor melakukan upaya pencegahan kecelakaan dalam setiap langkah kegiatannya sesuai dengan sifat dan jenis bahaya yang ada Program K3 yang dijalankan disesuaikan dengan skala pekerjaan, tingkat resiko dan jumlah tenaga kerja yang dipekerjakan. Key Points: HSE performance report Inspection Incident reporting Emergency drills. soehatman ramli2008 39

7. Final Evaluation

Evaluasi Hasil CSMS harus dievaluasi secara berkala, khususnya setelah suatu pekerjaan kontrak selesai. Hasil evaluasi digunakan untuk menilai kinerja kontraktor. Sebagai masukan untuk meningkatkan program CSMS dalam perusahaan. Dibentuk tim evaluasi yang melibatkan semua unsur terkait dalam perusahaan. Key Points: HSE close-out report & final evaluation Feedback soehatman ramli2008 41

Persyaratan CSMS

Lingkup CSMS Kontraktor PERSYARATAN OWNER SMK3L KONTRAKTOR HSE MANUAL KONTRAKTOR PROSEDUR INSTRUKSI KERJA HSE PLAN IMPLEMEN TASI Elemen2 soehatman ramli2008 43

A B C D 17.POLICY STATEMENT No written Safety policy A policy statement exists but not in a widely distributed document. Safety policy established responsibility for safety, but not widely distributed. Policy clearly establishes responsibility and accountability and is distributed to all employees with periodic updates. 18. EMERGENCY RESPONSE No written Emergency Response. Basic procedures only. Emergency procedures written for major scenarios, e.g. fires/explosions, release of toxic or flammable materials and medical emergencies. No requirements established for drill frequencies. Emergency procedures for all major scenarios, e.g. fire/explosion, H2S release, evacuation. Procedures documented in an Emergency Procedures Manual which is widely distributed. Frequency of conducting drills established. soehatman ramli2008 44

A B C D 19.BASIC SAFETY RULES (SAFETY MANUAL) 20.ACCIDENT REPORTING 21.NEW EMPLOYEE ORIENTATION PROGRAM No written Safety manual. No written Accident Reporting Procedures. No formal program. Safety rules have been developed in written form. Written procedures requiring basic reporting of personal injuries only. Verbal instructions on Company procedures only. Safety rules are incorporated in Safety Manual, but not in a format which is distributed to employees. Written procedures requiring reports on all accidents and incidents. Orientation booklet provided for new employee, but no onthe-job orientation by the supervisor. Language barriers are recognised. Safety rules exist in handbook form, distributed to employees. Disciplinary action procedures established for infraction of rules. Procedures require accident reports to be provided to Operator's representative. Supervisor investigation required to determine and correct root causes. Employee handbook provided and supervisor outlines, explains and demonstrates new employee's job. Follow- up observation of the new employee at work is included. Employee has had safe practices and emergency duties explained. Multi-lingual program. soehatman ramli2008 45

A B C D 22.SAFETY MEETING PROGRAM No formal program. Periodic safety meetings for special operations only. Safety meetings performed on a regularly scheduled basis by the supervisor or safety representative. In addition to "B" employees are assigned topics to discuss on a rotational basis. 23.SAFETY TRAINING PROGRAM No safety training established. On-site basic safety training conducted occasionally. Safety training is given for specialised operations, but no routine training conducted. Formal safety training programs have been developed and are conducted on a regular basis. Retraining periods are established. 24.SAFETY INSPECTION PROGRAM No inspection program Plan relies on outside sources, i.e. insurance company inspections. No supervisory inspection of work place. A written program outlining inspection guidelines, responsibilities, frequency and followup is in effect. In addition to "B", periodic inspections are conducted by top management or by teams of specialists. soehatman ramli2008 46

A B C 25. PROFESSIONAL SAFETY SUPPORT None on staff. No assignment to any specific person. Safety is assigned to a specific person on location. Safety professional on staff. Not routinely involved in operations Safety professional on staff who routinely inspects operations monitors compliance and communicates findings 26. INDUSTRIAL HYGIENE No Industrial Hygiene policy exists. Basic policy exists but is not enforced. A policy exists and recognizes hazards but is not followed up. A policy exists which manages operations to minimize human health impacts providing a workplace free of recognized health 27. PERSONAL PROTECTIVE EQUIPMENT No personal protective equipment. Provides minimum personal protective equipment. Provides equipment but lacks training and follow-up. Contractor furnishes all safety equipment, training and clothing necessary for the protection of it personnel 47 soehatman ramli2008

A B C 27. PERSONAL PROTECTIVE EQUIPMENT No personal protective equipment. Provides minimum personal protective equipment. Provides equipment but lacks training and follow-up. Contractor furnishes all safety equipment, training and clothing necessary for the protection of it personnel 28. ENVIRONMENT AL No environmental policy exists. A policy exists. A policy exists which complies with local regulations. A policy which exceeds local regulations and complies with PSC expectations. 29. EQUIPMENT AND MATERIALS MANAGEMENT No program exists for regular inspection and preventative maintenance. Basic program exists, but not applied and no record keeping. Program exists but not regularly applied and limited record keeping. A regular program exists for inspection, preventative maintenance, operation, acquisition and certifications. Good record keeping. 48 soehatman ramli2008

A B C C 30. STATISTICAL INCIDENT AND INJURY DATA No statistical and injury data exists. Lacks statistical data. Trends are increasing or rate is significantly above the industry norm. Minimum statistical data. Average performance compared to industry Has historical data for past three years. Trends are decreasing and relative position in industry is hig 31. INCIDENT INVESTIGATION No procedures or process established to investigate incidents. Near-misses not recognized. Basic procedures exist but there is no follow up. Has procedures but is deficient in several areas that can be corrected through changes in existing programs. Recognizes and records actual nearmiss incidents. Investigates incidents to root causes through established procedures. System exists to track all close out findings 32. SUB- CONTRACTORS No evidence that subcontractor's EHS performance is considered. Sub-contractor s EHS performance is irregularly reviewed. No record keeping. Evidence that the subcontractor's safety performance is taken into account in the selection process. Some statistical tracking of subcontractor safety performance. 33. OTHER 49 soehatman ramli2008