REPUBLIC OF INDONESIA MINISTRY OF PUBLIC WORKS AND HOUSING DIRECTORATE GENERAL OF HIGHWAY DIRECTORATE OF ROAD NETWORK DEVELOPMENT

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1 REPUBLIC OF INDONESIA MINISTRY OF PUBLIC WORKS AND HOUSING DIRECTORATE GENERAL OF HIGHWAY DIRECTORATE OF ROAD NETWORK DEVELOPMENT QUARTERLY PROGRESS REPORT NO. 8 JANUARY - MARCH 2016 CORE TEAM CONSULTANT (CTC) FOR SUPPORT OF PROJECT MANAGEMENT UNIT OF REGIONAL ROADS DEVELOPMENT PROJECT (RRDP) UNDER : ADB LOAN NUMBER 2817-INO IDB FINANCING NUMBER 0161 IND RENARDET S.A. CONSULTING ENGINEERS Joint Venture With : 1. PT. Multi Phi Beta 2. PT. Widya Graha Asana 3. PT. Disiplan Consult 4. PT. Anugerah Kridapradana

2 MINISTRY OF PUBLIC WORKS AND HOUSING DIRECTORATE GENERAL OF HIGHWAYS DIRECTORATE OF ROAD NETWORK DEVELOPMENT Core Team Consultant (CTC) for Regional Roads Development Project (RRDP) ADB Loan No.2817-lNO & ldb Financing No.lND-0161 Ref, : RRDP-412/2817-INO 04-02*0L V 6 Jakafta,20 May 2016 Encl : Reports Chief of Sub Directorate Planning & Programming Officer in Charge of PMU-RRDP Gedung Sapta Taruna, Lt. 7 JL. Pattimura No. 20, Kebayoran Baru Jakafta For the attention by: Bapak DR. Ir. Slamet Muljono, M.Eng.Sc Dear Bapak, Subject: Loan No INO (ADB) and Financing 0161-IND (IDB): Regional Roads Development Project (RRDP) Quafterly Progress Repoft No. 8, January - March 2016 Please find attached twenty (20) copies in English of the RRDP Quafterly Progress Repoft No. 8 January - March 2016 for your kind attention. We trust that this meets your satisfaction. Cc.: 1. Director of Road Network Development, DGH (as a repoft) 2. Head of Sub Directorate of Integrated Planning and Road Network, DGH 3. Head of Sub Directorate of Technical Environment and Road Safety, DGH 4. Head of Sub Directorate Technical Reconstruction, DGH 5. Head of Sub Directorate Monitoring and Evaluation, DGH 6. Chief of Satker PAP2PHLN, DGH 7. Section Head of Integrated and Planning, DGH 8. Country Director Indonesia Resident Mission of ADB, Jakarta 9. Resident Representative Country Gateway Office Islamic Development Bank 10. DSC-1, Kalimantan 11. DSC-2, Central Java L2. DSC-3, East Java 13, Renardet S.A & Associates 14. File aiointventureof RenardetS.A.PTMulti Phi Beta. PTWidvaGrahaAsana. PTDisiplanConsult. PTAnuAerahKridapradana CTC-RRDP Office: Wisma lskandarsyah, Jl. lskandarsyah Raya Kav , Blok C-6, Kebayoran Baru - Jakarta Selatan Ph. l0zll ; Fax. (021) 727 A9638, r ctc.rrdo(asmail.com

3 Quarterly Progress Report No. 8, January March 2016 TABLE OF CONTENTS TABLE OF CONTENTS Appendice s ABBREVIATIONS AND ACRONYMS i iii iv 1. Executive Summary Project Description Current Implementation Procurement Civil Works Consultancy Services Current Status for Goods Current Status of Loan Current Status of Financial 9 2. General Reporting Requirements Financial Management ADB Missions Project Cost Monitoring Project Management and Implementation Procurement Status Implementation Status Civil Works East Java Packages Central Java Packages: West Kalimantan Packages: North Kalimantan Packages: Variation of Contract Consultancy Services: Core Team Consultant (CTC)/ CSP Design Supervision Consultants (DSC)/ CSP-2, CSP-3, CSP CSP- 4: Road Safety Engineering Support (DGH) CSP - 5: Capacity Development Program (DGH) CSP - 6: Road Safety Awareness Campaign & Training (DGLT) CSP - 7: Overloading and Speed Enforcement (DGNTP) CSP - 8: Indonesia Transport Sector Development Strategy and Policy Study (Bappenas) CSP 9: Integrated Vehicle Overloading Control Strategy CSP 10: Human Trafficking Prevention and HIV/AIDS Campaign Programs 21 i

4 Quarterly Progress Report No. 8, January March Implementation of the Anti-Corruption Plan Community Representative Observer (CRO) Third Party Monitoring (TPM) Complaint Handling System (CHS) Implementation of the Environmental Management Plan Monitoring Activity CSP-10, Human Trafficking Prevention and HIV/AIDS Campaign Program Monitoring Road Safety Program CSP-4 (Road Safety Support for RRDP) CSP-7 (Overloading and Speed Enforcement) Resettlement & Rehabilitation Activities Preparation of LARP LARP Implementation Seminars, Workshops & Training RRDP Website Documentation Collection and Scanning (E-Filling) 38 ii

5 Quarterly Progress Report No. 8, January March 2016 Appendices Appendix 1 Summary of Contract Data for Civil works Appendix 2 Laporan Pelaksanaan Kegiatan Yang Dibiayai Dari Pinjaman dan/ atau Hibah Luar Negeri tahun Anggaran 2016 (Consist of Form A-Form E (24 sheets)) Appendix 3 The Overall Financial Status Appendix 4 Procurement Plan of Implementation Support and Sector Institutional Development Appendix 5 Appendix 6 Status Construction Program Details of Variation Orders Appendix 7 Cost Estimate of Civil Work Packages Appendix 8 Appendix 9 Cost Estimate of Consultant Services Summary of Unsettled Complaints Appendix 10 Summary of Environmental Monitoring of Environmental Mitigation Appendix 11 Environmental Management and Monitoring Plan (EMMP) Compliance Appendix 12 Summary of Implementation EMP Appendix 13 Status of Social Safeguard Studies Appendix 14 Status Land Acquisition iii

6 Quarterly Progress Report No. 8, January March 2016 ABBREVIATIONS AND ACRONYMS ACAP Anti-Corruption Action Plan ADB Asian Development Bank AMDAL Environmental Management (Analisa Mengenai Dampak Lingkungan) ANDAS Analisa Dampak Sosial AP Affected Person s (Warga Terkena Proyek) Bappedalda Regional Environmental Impact Agencies Bappenas Badan Perencanaan Pembangunan Nasional- National Development Planning Agency BPK Badan Pemeriksaan Keuangan (Audit Financial Agency of the Government of Indonesia) BPKP Badan Pengawasan Keuangan dan Pembangunan (Development Finance Controller, internal auditor of the Government of Indonesia) CTC Core Team Consultant CRO Community Representative Observer DSC-1 Design and Supervision Consultant for Kalimantan DSC-2 Design and Supervision Consultant for Central Java DSC-3 Design and Supervision Consultant for East Java CW Civil Works CHU Complaint Handling Unit DOP Directorate of Planning, currently is no longer exist replace to Directorate of Road Network Development DGH Directorate General of Highways DGLT Directorate General of Land Transport DTA Directorate of Technical Affairs, currently is no longer exist DTP Directorate of Traffic Police DFUR Directorate Freeway and Urban Road, currently is no longer exist DGH Directorate General of Highway EA Executing Agency EIA Environmental Impact Assessment EIR Eastern Indonesian Region ESAM Environmental and Social Assessment EMP Environmental Management Plan FIDIC Federation Internationale des Ingenieur Conseils GOI Government of Indonesia IA Implementation Agency IDB Islamic Development Bank IT Information Technology ISEM Institutional Strengthening in Environmental Management IVP Isolated Vulnerable People IG Inspectorate General IRSMS Integrated Road Safety Management System KPKN Kantor Perbendaharaan Keuangan Negara LARP Land Acquisition and Resettlement Plan (Rencana Tindak Pengadaan Tanah dan Pemukiman Kembali) LARF Land Acquisition Resettlement Frame Work MOF Ministry of Finance MHA Ministry of Home Affairs MPW&H Ministry of Public Works and Housing iv

7 Quarterly Progress Report No. 8, January March 2016 MPR MOT NOL UKL/UPL PIP PIS PAD PMM PMU QPR RFP SBD SIA SOP SC SDEA TKPM TOR TRACER WB WPM WTP Monthly Progress Report Ministry of Transportation No Objection Letter (from lender) Upaya Pengelolaan Lingkungan dan Upaya Pemantauan Lingkungan Project Implementation Plan Project Implementation Schedule Project Appraisal Document Project Management Manual Project Management Unit Quarterly Progress Report Request for Proposal Standard Bidding Document Social Impact Assessment Standard Operating Procedure Steering Committee (Tim Pengarah) Sub Directorate of Environmental Affairs, currently is no longer exist replaced to Sub Directorate of Environmental and Road Safety Tim Penanganan Komplain Masyarakat a Complaints Investigation Unit within Inspectorate General Terms of Reference Studi Penyelusuran Kembali World Bank Wakil Pengamat Masyarakat Warga yang Terkena Proyek (Affected Person s) v

8 Quarterly Progress Report No. 8, January March Executive Summary 1.1. Project Description The RRDP project is funded from the Asian Development Bank (ADB) Loan No INO and financing from the Islamic Development Bank (IDB) Agreement No.0161-IND. The RRDP Project will improve strategic National Road Corridors in North Kalimantan, Central and East Java to support economic growth in the developed and poorer areas of Indonesia as the National Road Network in Southern Java is incomplete especially some road sections of the Southern Trans Java Highway. Road network improvements are needed to support economic development in the less developed and remote districts in North Kalimantan and improve road connections from Kalimantan to the border. The project includes the rehabilitation of 476 km of National Roads consisting of road new construction, resurfacing and widening and bridge rehabilitation and replacement in the four (4) provinces of Central Java, East Java, West Kalimantan and North Kalimantan Current Implementation Procurement All sub-projects for Civil Works have commenced with pre-qualification on January 2011 through ICB procurement process and Consultancy Services have commenced on June 2011 through with ICB procurement also by QCBS Method Civil Works All of eleven (11) packages have been contracted through ICB tender process, and all eleven (11) packages was commenced as shown in the table below: Ref Package No Package Name Contract Signed COW Province CW RCP-01 Jolosutro Sendang Biru 21 Aug Oct 2013 East Java CW RCP-02 Tebas Singkawang (Sec 1) Tebas Singkawang (Sec. 2) Bypass Sambas Galing-Tanjung Harapan CW-7 30-RCP-03 Sp. Tanjung Galing Aruk(Bts.Serawak-Sp.Tanjung CW RCP01 Tanjung Selor-Sp.3 Tj. Palas Sekatakbuji CW RCP02 Sp.3 Tanjung Palas Sekatak Buji (Section 2) 14 Nov Dec 2013 West Kalimantan 27 Nov Dec 2013 West Kalimantan 3 Nov Dec 2014 North Kalimantan 25 Jun Sept 2014 CW RCP-03 Sp. Tiga Apas Simanggaris (Section 1) 11 Apr July

9 Quarterly Progress Report No. 8, January March 2016 Ref Package No Package Name Contract Signed COW Province CW RCP-04 Sp. Tiga Apas Simanggaris (Section 2); Simanggaris Bts. Negara (Serudong) CW RCP01 Sosok Tayan Tanjung Bts Kota Sanggau 11 April Oct Jan Jun 015 West Kalimantan CW RCP01 Tambakmulyo - wawar 13 Jan Aug 2015 Central Java CW RCP02 Giriwoyo - Duwet 12 Jan Jul 2015 CW RCP03 Wawar - Congot 7 Jan June 2015 The table below shows the actual physical progress at the end of this first quarter 2016: Package Province Contractor Physical Progress % Sched. Actual Diff. Remarks Jolosutro- Sendangbiru (CW-04) East Java PT.Hutama Karya Draft Addendum No.4 in process of approval. Sosok Tayan (CW-05) West Kalimantan PT. Yasa Patria Perkasa; PT. Budi Bakti Prima -JO Ahead of schedule Tebas- Singkaw ang. Bypass Sambas Galing-Tj.harapan (CW-06) West Kalimantan PT.Brantas Abipraya. Tri Citra Perdana Trifa Abadi -JO Draft Addendum No2 incl. 12.3km missing link in process Sp.Tanjung-Galing Sp.Tanjung Aruk (CW-07) West Kalimantan PT.Waskita Karya PT.Yasa Patria Perkasa LARP required for Implementation 4-lane dual c/w ay Tanjung Selor Sp.3 Tj.Palas- Sekatakbuji (Sect 1), (CW-08) North Kalimantan PT. Waskita Karya Signing of Addendum No 1 aw aiting revised Performance Security Sp.3 Tanjung Palas Sekatak Buji (Section 2 ), (CW-09). North Kalimantan PT. Brantas Abipraya ; PT.Mahir Jaya Mahakam Raya JO Addendum No.1 signed 18 March 2016 Sp.Tiga Apas Simanggaris (Section 1). (CW-10) North Kalimantan PT Pem.Perumahan PT.Perdasa- JO Behind Schedule 2

10 Quarterly Progress Report No. 8, January March 2016 Package Province Contractor Physical Progress % Sched. Actual Diff. Remarks Sp.Tiga Apas Simanggaris (Section 2). Simanggari- Bts.Negara (Serudong) (CW-11) North Kalimantan Halla Corporation Revised Variation Order No.1 in process Directorate Road Preservation Waw ar Congot (CW-03) Central Java PT.Jaya Konstruksi Manggala Pratama Draft Variation Order in process in Directorate Road Preservation Giriw oyo Duw et (CW-02) Central Java PT. Hutama Karya (Persero) Draft Variation Order in process Tambakmulyo Waw ar (CW-01) Central Java PT. Pembangunan Perumahan (Persero) Draft Variation Order in process Details for Summary of Contract Data for the 11 (eleven) above contract packages are presented in Appendix No 1. The location of RRDP Civil Works Packages is shown on the following Project Location Maps. 3

11 Quarterly Progress Report No. 8, January March 2016 WEST KALIMANTAN 4

12 Quarterly Progress Report No. 8, January March 2016 NORTH KALIMANTAN 5

13 Quarterly Progress Report No. 8, January March 2016 EAST JAVA 6

14 Quarterly Progress Report No. 8, January March 2016 CENTRAL JAVA 7

15 Consultancy Services Under RRDP loan category for Consultancy Services, there are 11 (eleven) Technical Assistance (TA) Consultant consist of : 7 (seven) TA Consultant for Implementation Support (CSP-1, CSP-2, CSP-3, CSP-4, CSP-5, CSP-10 and CSP-11). 4 (four) TA Consultant for Road Sector Institusional Development (CSP-6, CSP-7, CSP-8 and CSP-9). The current status for the First Quarter of 2016 are: TA Consultant Planned Mobilization from the Project Admin. Manual (PAM) Contract Signed Actual Mobilization Responsible Agency Remarks CTC (CSP-1) April Feb Feb 2014 DGH On going DSC-1 (CSP-2) April Nov Dec 2013 DGH On going DSC-2 (CSP-11) Jan Apr May 2015 DGH On going DSC-3 (CSP-3) Sep Oct Oct 2013 DGH On going Road Safety Support (CSP-4) Institutional development for Road Netw ork Management (CSP-5) Road safety aw areness Campaign and Training (CSP-6) Integrated Vehicle Overloading Control Strategy (CSP-7) Indonesia Transport Sector Dev. Strategy and Policy (CSP-8) Overloading and Speed Enforcement (CSP-9) HIV/ AIDS Anti Trafficking Program (CSP-10)) Jan Oct Oct 2015 DGH On going Jan 2013 Not yet DGH Under process preparing TOR, OE,REOI Jan 2013 Not yet DGLT Cancelled by DGLT Jan Nov 2015 January 2016 DGNTP On going Jan 2013 Not yet Bappenas Aw aiting approval from Minister Jan 2013 Not yet DGLT Cancelled by DGLT Jan Oct Oct 2015 DGH On going Road Safety Equipment Sept 2013 Not yet DGNTP 8

16 For the CSP-6 and CSP-9 were cancelled by DGLT as they informed at the Wrap-up Meeting Project Review Mission ADB on 12 November, Current Status for Goods Under loan category, there is one goods category for Road Safety Equipement. This activity will be included in TA Consultant CSP-7 (Overloading ans Speed Enforcement). Currently this task is not yet started 1.3. Current Status of Loan The original Loan Closing Date for ADB on 31 August 2016 was extended to 31 July 2018 and approval from ADB was given on 5 June The Gestation Period for IDB based on the Istisna a Agreement is commencing on the date of first disbursement (9 June 2015) and ending 48 (forty-eight) months after. That means the LCD will be on 9 June 2019, but on 28 March 2016 the IDB issued a letter stated that the Loan Closing Date will be on 31 April Due to this confusing statement, contrary to the provision of Istisna a Agreement, in Quarterly Bappenas Monitoring Meeting held on 25 April 2016 at Bappenas Meeting Room, Ministry of Finance will be issued letter to IDB to ask the inconsistency interpretation on provision of Istisna a Agreement regarding IDB Loan Closing Date. For time period of loan is twenty five (25) months already elapsed Current Status of Financial Acummulative of disbursement has disbursed as the agreed total allocation of loan category for ADB Loan and IDB Financing are: Category Description Loan ADB Amount US$ Reallocation 5 June 2015 Financing IDB Amount US$ Totals Disbursed to end March 2016 in US$ ADB IDB % Disbursed 1 Civil Works 155,000,000 53,500,000 46, , Road Safety Equipment Consulting Services 2, ,200,000 3,000,000 3, Un allocated 2,600,000 8,500, Original Loan Amount 180,000 65,000 50, , ,45 Details of the overall loan situation are presented in Appendix 2 consist of Form A up to Form E. This is PMU Quarterly Monitoring Implementation Report to Bappenas for the First Quarter This report prepared follows the Bappenas Standard Forms and CTC prepare the report for PMU. 9

17 2. General 2.1. Reporting Requirements Progress of reports to be prepared for the First Quarter of 2016 are as follows: Monthly Progress Reports (MPR): MPR have been prepared covering full month since CTC mobilized on March Report Period Covered Final Version Issued Monthly Progress Report No.22 January 2016 February 2016 Monthly Progress Report No.23 February 2016 March 2016 Monthly Progress Report No.24 March 2016 Under preparing and will issued on April 2016 Financial Monitoring Reports (FMR): Report Period Covered Final Version Issued Quarterly Financial Monitoring Report No. 8 Quarterly Financial Monitoring Report No. 9 October December 2015 January March January 2016 Under Preparing Quarterly Progress Report (QPR): Report Period Covered Final Version Issued Quarterly Progress Report No. 8 January March 2016 Quarterly LARP Implementation Monitoring Reports (QLARP): Report Period Covered Date Issued Quarterly LARP Implementation Monitoring Report No. 8 December 2015-February 2016 Under Preparing 2.2. Financial Management At the end of this First Quarter 2016, the progress of disbursement for RRDP is US$ 57,450, equivalent to % of the total available loan (ADB+IDB). For above amount disbursed can described : For ADB portion has contracted for amount US$.120,274,208 equivalent to % to total allocation for ADB. Total disbursed is US$ 50,232,842 equivalent % to total allocation for ADB. For IDB portion has contracted for amount US$.32,764,537 equivalent to % to total allocation for IDB. 10

18 Total disbursed is US$ 7,217,822 equivalent % to total allocation for IDB. Figure below show the S curve of disbursement progress over the implementation period for the loan. This will assist to assess the disbursement performance at any time during the loan implementation. In case the delays and poor disbursements, this will help as an early warning system for taking timely remedial measures. Detail all disbursement per loan category are presented in Appendix No ADB Missions Neither ADB nor IDB carried out Missions during the 1 st Quarter of

19 2.4. Project Cost Monitoring The following table indicate a summary of the project cost monitoring for First Quarter 2016 : No. Contract No. Contract Description Type of Works Status : March 2016 Contract Contract Price (IDR 10⁶) Cost During this Quarter (IDR 10 6 ) Cummulative Cost (IDR 10 6 ) Physical Progress % ADB /IDB Value Contract Sign Procurement Contractor Category Including Tax Financing Actual to date Date Method Actual as % To Last Planned to Actual as % IDR (x10 6 Actual Planned ADB Share ADB / IDB ) Original Addendum Ratio (%) Scheduled Actual Difference of Planned Quarter Total date of Planned Share 1 01/24-RCP-01/NR/IDB/0161/0115 Tambakmulyo - Wawar New Road, Widening, Resurfacing PT. PP (Persero) - PT.Armada 278,810, Jan-15 Civil Works I C B 243, , , , , , , , Hada Graha, JO 2 HK.02.03/BJGD/24-RCP-02/I/2015/01 Giriwoyo - Duwet New Road, Widening, Resurfacing, Reconstruction 171,759,932 PT.Hutama Karya 13-Jan-15 Civil Works I C B 142, , , , , , , , /24-RCP-03/NB/IDB/0161/0115 Wawar - Congot Widening; Reconstruction 71,444,835 PT.Jaya Konstruksi Manggala Pratama, Tbk 7-Jan-15 Civil Works I C B 58, , , , , , , , RCP-01A/RB/ADB/2817/0813 Jolosutro - Sendang biru New Road Reconstruction Resurfacing 151,916,793 PT.Hutama Karya 21-Aug-13 Civil Works I C B 93, , , , , , , , , /30-RCP-01/RB/ADB/2817/2015 Sosok - Tayan: Sp.Tanjung - Bts.Kota Sanggau Reconstruction Resurfacing 608,466,493 PT. Yasa Patria Perkasa ; PT. Budi Bakti Prima 15-Jan-15 Civil Works I C B 465, , , , , , , , RCP-02/RB/ADB/2817/1113 Tebas - Singkawang (Section 1); Tebas - Singkawang (Section 2) Bypass Sambas Reconstruction Resurfacing 430,578,648 PT.Brantas Abipraya-Tri Citra Perdana-Trifa Abadi, JO 14-Nov-13 Civil Works I C B 292, , , , , , , , , RCP-02/RB/ADB/2817/1113 Sp. Tanjung - Galing; Aruk (bts.serawak - Sp.Tanjung Reconst + widening Reconstruction 333,214,553 PT Waskita Karya - Yasa Patria Perkasa, JO 27-Nov-13 Civil Works I C B 238, , , , , , , , , RCP/LOAN/PJN.III/11.14 Tanjung Selor- Sp.3 Tj.Palas - Sekatakbuji (section 1) Reconstruction Resurfacing 333,214,553 PT.Waskita Karya (Persero) 3-Nov-14 Civil Works I C B 189, , , , , , , , , RCP/LOAN/PJN.III/06.14 Sp.3 Tanjung Palas - Sekatak Buji (Section 2) Reconstruction Grade Improvement 215,483,495 PT.Brantas Abipraya -Mahir Jaya Mahakam Raya- JO 25-Jun-14 Civil Works I C B 165, , , , , , , , , RCP/LOAN/PJN.III/04.14 SP.3 Apas - Simaranggis (Sect 1) Reconstruction Resurfacing 322,919,917 PT.Pemb. Perumahan- PT.Perdasa JO 11-Apr-14 Civil Works I C B 289, , , , , , , , , RCP/LOAN/PJN.III/04.14 SP.3 Apas - Simaranggis (Sect 2); Simanggaris - Bts.Negara Reconstruction Resurfacing 407,483,774 Halla Corporation 11-Apr-14 Civil Works I C B 359, , , , , , , , ,325,293,575 TOTAL 2,783, , ,029, , , ,052, , ,287,

20 3. Project Management and Implementation 3.1. Procurement Status Civil Works Procurement both ADB and IDB has been conducted under the ADB Procurement Guidelines as described in the Loan Agreement. The International Competitive Bidding (ICB) will apply for packages with an estimated total cost of more than US$10 Million to comply with the Bank s threshold. According to Government of Indonesia (GOI) regulation, prequalification shall be applying to all packages with construction estimated cost to be more than IDR 100 Billion. All Procurement has been completed for eleven (11) packages with all construction is ongoing. Goods There were no for Goods procurement processed during the first quarter Consultant Services The status of Consultant Services such as the Core Team Consultant (CTC), Supervision Teams (DSC-1, DSC2 and DSC-3) and other Consultant TA, are discussed in Section 3.4 of this report. Detail Procurement Plan for Implementation Support and Sector Institutional Development updated to the end of the first quarter of 2016 is presented in Appendix No Implementation Status Civil Works The status has been informed on Table (page 2) indicates the progress to the 25th March 2016 with activities, any major issues and proposed solutions are detailed below: East Java Packages 1. Package 28-RCP01A, Jolosutro Sendangbiru. Activities: Select Embankment and Subgrade preparation; Shoulder using Aggregate Class S; Drainage V-ditch C3-A; Mortared Stonework; Concrete to RCBC inlet & outlet wing walls; Stone Masonry to Retaining Walls; Cement Treated Base (CTB); laying asphalt AC-WC. Problems: Insufficient dump trucks; breakdown of equipment of CTB plant, finisher and loader, labour and equipment added for drainage work but insufficient materials 13

21 all will cause delay to completion. At coordination meeting Unit Heads PJN BBPJN V Region 1 that Physical Progress must be accelerated, no extra time will be given to completed of works (time for completion date is 10 April 2016) Central Java Packages: 2. Package 24-RCP-01 Tambakmulyo - Wawar: Activities: Clearing and Grubbing Sta 22 to Sta 38 for width 15m; Common Excavation & Common Embankment Sta to Sta and Sta to Sta ; Excavation Drainage Sta to Sta 1+600; Stone Masonry Sta Problems: Permit to extract material from quarry for use select embankment not yet granted by Provincial Government. The Contractor should find alternative quarry before expired of permit 1 st quarry; and commence other activities. Draft Addendum No.1 is still in process for approval 3. Package 24-RCP-02 Giriwoyo Duwet: Activities: Clearing and Grubbing for widening Sta to Sta Backfill and compaction rock to widening Sta RHS; Trial blasting rock area Sta ; Excavation Side drainage ditches Sta and RCBC Sta and Sta to Sta 6+603; Mortared Stonework and finishing Sta to ; RCBC; r-bar Sta , , 8+200, , , and Sta 2+525; concreting Sta , 4+402, 7+886, and Sta 1+845; Caisson at Sasem Bridge Abutment 2; Concreting slab at Pucang Anom Bridge; r-bar and concreting wing wall at Danan Bridge; Tegal Bridge concreting wall; r- bar at Kalongan Bridge. Problems and Solutions: Excavation rock and soft material (no unit rate for rock excavation in current contract), Contractor proposes trial blasting. Complaint received regarding RCBC Sta , farmer claims garbage damaging field downstream. This claim is under investigation. Excavation for several culverts left open causing traffic safety problem, the Contractor instructed to backfill and complete; lack of cement for concreting Contractor to purchase. Draft Addendum No. 1 still in process of approval. 4. Package 24-RCP-03 Wawar Congot. Activities: Clearing and Grubbing various Sta to Sta ; Placing Embankment and Grade preparation Sta to Sta and Sta to Sta

22 respectively; Placing Aggregate Class B and A various Sta to Sta 9+200; Mortared Stonework various Sta to Sta ; Stone Masonry to Retaining Wall various Sta to Sta ; Prime Coat/Tack Coat, Asphalt BC/ WC various Sta to Problems and Solutions: Insufficient heavy equipment, asphalt equipment including AMP and Finisher in poor mechanical condition. Contractor instructed to supply more equipment, maintain better and supply additional manpower. Contractor work program and actual implementation not well coordinated. Formal weekly progress meeting held with PPK and Contractor and work schedule revised weekly. Approval Draft Addendum No.1 taking too long with Contractor only able to work on those items in the original Contract so progress this package still affected - improvement of approval procedures required. Review Designs to be agreed by original design consultants and several DGH departments. Bina Marga must formalize fast track procedures West Kalimantan Packages: 5. Package 30-RCP-01, Sosok Tayan; Tanjung Sanggau Border (CW-05) Activities: Common embankment; Granular Select Embankment, Grade preparation, placing Aggregate Base Course Class A, Class B and CTB; Laying hot mix Asphalt AC-BC; Pavement Reinstatement Progress ahead of schedule, approval of Addendum No.1 (less than 10% increase) in process in BBPN JN VII. 6. Package 30-RCP-02, Tebas- Singkawang, Bypass Sambas, Galing-Tj. Harapan (CW-06) Activities: Side ditches and Cross Drainage; placing Aggregates Class A and Class B; laying AC-BC; Sheet Piles to Retaining Wall Construction. Addendum No. 1 which includes missing link 12.3 km in length approval is in process in BBPJN VII. 7. Package 30-RCP03, Sp. Tanjung Galling; Aruk- Bts.Serawak (CW-07) Activities: Relocating existing poles; Excavation, Embankment and Grade preparation, Drainage installation of V-ditches; placing Aggregate Class A and Class B ; placing layer AC-BC; Structures; concreting RCBC. Problems: Progress still slow with respect to civil works. Insufficient Dump Trucks, work at segment Tanjung to Aruk not yet commenced due to LARP have not yet finalized. 15

23 Contractor advised to mobilize more Dump Trucks; completion of LARAP and handover segment Tanjung-Aruk awaited North Kalimantan Packages: 8. Package 34-RCP-01 Tj. Seller Sekatak Buji Section 1 (CW-08) Activities: Excavation and Embankment; Grade preparation; placing Granular Select Embankment; Drainage; installation of Side Ditches; concreting to RCBC; laying hot asphalt AC-BC. Problems: Protection required at locations of landslides, design in process by DSC; Revised Addendum No. 1 awaits revised Performance Security. 9. Package 34-RCP-02 Sp.3 Tj. Palas Sekatak Buji, section 2 (CW-09) Activities: Granular Select embankment and Grade preparation; Drainage; Side Ditches; placing Aggregate Class A & Class S in Shoulders; laying hot asphalt AC-BC layer. Problems: Slow progress with respect to civil works. Operating pattern of JV is not supportive. Better cooperation between JO Contractors expected. Landslide locations requiring treatment DSC-1 preparing design. 10. Package 34-RCP03 Sp.3 Apas Simanggaris (Section1) (CW-10) Activities: Common excavation and placing Embankment; Grade preparation; Drainage; Side Ditches; placing Aggregate Class A, Class B and Aggregate Class S in shoulders. Problems: Contractor not working efficiently, slow progress, 2 nd AMP not yet producing. 2 nd AMP required to be rapidly producing. Contractor instructed to solve. 11. Package 34-RCP04 (CW-11), Sp. 3 Apas Simanggaris (Section 2) (CW-11) Activities: Common excavation and Embankment; Drainage side ditches; concrete to RCBC Structural Concrete to abutments. Problems: Revised Addendum No. 1 still in process of approval in Directorate Road Preservation. Problems: activity during the month slow; mobilization of heavy equipment not complete. Contractor requested to solve internal problem. Milestone of Construction Program for Civil Works as presented in Appendix No 5 16

24 3.3. Variation of Contract As stipulated under General Condition of Contract Sub Clause 14.1 (c) that any quantities which may be set out in the Bill of Quantities are estimated and variation to contract can be carried out any time prior to issuing the Taking Over Certificate. Up to end of The First Quarter 2106, 6 (six) package contract has been carried out variation of contract. NOL for these variation has been granted by ADB. Remaining contract ADB or IDB. package is under process they variation of contract for obtain NOL from Detail Variation of Contract for Civil Works is presented in Appendix No 6. All variation contract will make the contract price for each package will be increased. Changes of contract price must monitoring and control tightly by PMU.CTC will be assist the PMU to monitor loan allocation to avoid the use of loan become overshoot. Appendix No 7 will be shown the Cost Estimate of Civil Works Packages Consultancy Services: From 11 (eleven) TA Consultants, until the First Quarter of 2016 there are 7 (seven) TA consultants currently the status is on going. Remaining TA Consultants the status are : 2 (two) canceled (CSP-6 and CSP-9) under DGLT, 1 (one) under process for procurement (CSP-5) and 1 (one) the procurement (CSP-8) process has been completed and awaiting approval from Ministrer of Bappenas Core Team Consultant (CTC)/ CSP-1 Contract No.03-02/CTC/PM/LN/ADB/ was signed on 12 February 2014, between the Directorate General of Highways, Ministry of Public Works. Lead Consultant is Renardet S. A in a Joint Venture with Local Consultants PT. Widya Graha Asana; PT. Multi Phi Beta; PT. Anugerah Krida Pratama; PT. Disiplan Consultant as the Core Team Consultant (CTC). The following table indicates the current status Contract/ Addendum for the CTC Contract: Contract Dated US$ (Excl. VAT) IDR (Ex. VAT) Original Contract 12 Feb ,192,400 19,472,500,000 Addendum No.1 19 March ,473,900 22,584,677,000 Addendum No. 2 Draft submitted 25 Nov Design Supervision Consultants (DSC)/ CSP-2, CSP-3, CSP-11 Under the Regional Roads Development Project (RRDP), three (3) Design and Supervision Consultants respectly DSC-1 (CSP-2), DSC-2 (CSP-11) and DSC-3 (CSP-3). To fulfilment requirement the contract for Civil Works aas defined in the FIDIC Conditions of Contract. (DSC) the Team Leader from each of the Design and Supervision Consultants appointed as The Engineer. DSC are responsible for 17

25 checking completed designs, monitoring construction Quality and Progress, certifying of Interim Payment Certificates (IPCs), preparing and submission of Monthly Progress Reports, give instructions to the Contractor and Administer of Contract on behalf the Employer. Design and Supervision Consultants will be responsible for the Design and Construction Supervision of all Civil Works. The task includes the prepare and implemented provision of a Quality Assurance Plan (QAP), also monitoring the Contractor compliance regarding implementation of Quality Control Plan (QCP), Environmental Management Plan (EMP), Traffic Management Safety Plan (TMSP) and give endorsement for every variation of contract. The DSC-1 Teams for Kalimantan region contracted and managed by DGH through the Bina Marga Regional Office (BPJN VII) are based in Banjarmasin. The contract was signned on 21 Novemebr The DSC2 and DSC3 Teams contracted and managed by DGH through the Bina Marga Regional Office (BPJN V). DSC-2 for region Central Java, based in Yogyakarta. DSC-3 for Region East Java, based in Surabaya. The DSC-2 Contract was signed 14 April 2015 and DSC-3 contract was signed on 16 October a. DSC-1 (Kalimantan Region) /CSP-2 DSC-1 for West Kalimantan Province and East Kalimantan is China Engineering Consultants Incorporated (CECI), in Joint venture with PT. Wira Wydiatama; PT.Hasfarm Dian Konsultan; PT.Yodya Karya; PT.Seecons; PT.Pola Agung Consulting who were mobilized on January 2014 with the DSC-1 Team Leader Mr.Lin, Hung-Cheng was appointed as the Engineer (to be replaced - resigned January 2016). b. DSC-2 (Central Java Province)/ CSP-11 The Consultant to act as DSC-2 is BOTEK BOSPHOROUS TECHNICAL ENGINEERING (Turkey) in association with five (5) local Consultants ACE (PVT) LTD, PT.Kwaesa Hexagon, PT.Binatama Wirawredha Konsultan, PT. Tata Guan Patria Consultant, PT.Caturbina Guna Persada. The Consultant commenced mobilization on 11 May 2015 in Yogyakarta with the DSC-2 Team Leader Mr. George Noble was appointed as the Engineer. c. DSC-3 (East Java Province) / CSP-3 The DSC-3 for East Java is PT. PERENTJANA DJAYA mobilized on 20 January 2014 with the Chief Supervision Engineer Fajar Subianto was appointed as the Engineer. The following table indicates the current status Contract/ Addendum for the DSC-3 Contract: 18

26 Contract Dated IDR (Ex. VAT) Original Contract 16 Oct Addendum No.1 3 Nov Addendum No.2 30 Nov ,830,085, CSP- 4: Road Safety Engineering Support (DGH) EOI was submitted by Consultants on 20 September 2014 and the Evaluation Report for a Short List of Consultant was sent to ADB on 28 October No Objection Letter for short list of the consultant and draft of Request for Proposal (RFP) was issued by ADB on 9 December Invitations to the shortlisted Consultants was issued on 29 December 2014 and submission of proposals on 23 February Pokja evaluated the Technical proposal and this sent to ADB on 12 March 2015; ADB issued No Objection Letter 20 March Financial Proposals were opened on 31 March Pokja completed evaluating the combined Financial and Technical Proposals and Report sent to the ADB on 27 April ADB issued the No Objection Letter (NOL) on 18 May 2015 and Clarification and Negotiation with the highest rank was held on 10 June Clarification and negotiation and draft Contracts have been completed by Pokja and documents sent to ADB on 18 August, 2015 and ADB issued NOL on 23 September. The contract has been signed on 6 October 2015.DGH submitted the signed contract to ADB on 3 November and ADB issued letter of No Objection on 13 November, CSP - 5: Capacity Development Program (DGH) A Coordination meeting was held between the relevant sections of DGH and CTC presided by Secretary General of BINA MARGA on the scope of work on 31 October According to the letter from Secretary General of Directorate General of Highways (DGH) dated 20 November, 2015 with the subject of Plan of Capacity Apparatus Civilian National Development within DGH On 22 February, 2016 was held a meeting at ADB office to discuss the draft of TOR and Owner Cost estimate. Another meeting was held to follow up of discussion at ADB office to finalization the draft TOR. Currently, DGH staff and the POKJA prepare the Term of Reference (TOR), the Owner Cost Estimate and the draft of Request Expression of Interest (REOI) that will be sent to ADB. This activity is expected will be started in May CSP - 6: Road Safety Awareness Campaign & Training (DGLT) A Meeting was held between DGLT and CTC on Terms of Reference (TOR). ADB already gave their comment for revision of the first submission. On 20 January 2015 another meeting between DGLT, ADB and CTC was held at ADB Office IRM Jakarta regarding finalization/ preparation revised TOR and Owner Cost Estimate. DGLT was informed that they will submit to PMU/ADB two (2) weeks later, but up to 19

27 the end of June 2015, such documents not yet received. According to the Coordination meeting held at Bappenas on 4 August 2015 and at the Wrap-up Meeting Project Review Mission ADB on 12 November, 2015, this package was cancelled by DGLT and the relocation activity is still waiting a decision from the Steering Committee CSP - 7: Overloading and Speed Enforcement (DGNTP) ADB selected another institution to support INTPC to draft a short list of consultants due to conflict of interest. Short list of the consultants was completed including Request for Proposal (RFP) and Terms of Reference (TOR) sent to ADB 26 September 2014; concurred by the Bank on 19 November Invitation to shortlisted Consultant was made by POKJA of DGNTP on 4 December The submission of Technical and Financial proposals was made 26 January POKJA completed the Evaluation of Technical Proposals, and the result sent to the ADB on 19 May ADB issued a No Objection Letter on 5 June Opening of Financials Proposals was held on 18 June The combined evaluation of the Technical and Financial was completed by POKJA and the report sent to the ADB on 12 August,2015. ADB issued a letter of no objection on 22 September, The results of negotiation and draft contract were sent to the ADB on 4 November and ADB issued a NOL on 13 November, The contract was signed on 19 November, 2015 and the mobilization was in January CSP - 8: Indonesia Transport Sector Development Strategy and Policy Study (Bappenas) A Short list of Consultants including a Request for Proposal (RFP) and TOR was sent to the ADB on 10 July 2014; and was concurred by ADB on 24 September The result of the evaluation of the Technical proposal was sent to ADB on 26 January ADB commented on 6 February 2015 and issued a No Objection Letter on 29 April Opening of Financial Proposal was conducted on 7 May The Combined Evaluation (Technical and Financial) report was sent to ADB on 15 May 2015 and ADB issued NOL on 14 July, Currently POKJA are preparing a revised report, and are undertaking negotiation with the first ranked for the preparation of a draft Contract. The result of negotiation with the first rank and the draft contract of this package has been sent to ADB on 19 October ADB issued NOL on 10 November, Currently, the process of signing contract is still waiting approval from Minister of Bappenas CSP 9: Integrated Vehicle Overloading Control Strategy A meeting was held between DGLT and CTC on Terms of Reference (TOR) for which ADB already gave comment to revise on the first submission. On 20 January 20

28 2015 another meeting between DGLT, ADB and CTC was held at ADB Office IRM Jakarta regarding finalizing prepared revised TOR and Owner Cost Estimate. DGLT was informed that they will submit to PMU/ADB about two (2) weeks later. Up to the end of June According to the Coordination meeting held at Bappenas on 4 August 2015 and at the Wrap-up Meeting Project Review Mission ADB on 12 November, 2015, this package was cancelled by DGLT and the relocation activity is still waiting a decision from the Steering Committee CSP 10: Human Trafficking Prevention and HIV/AIDS Campaign Programs EOI was submitted by Consultants on 20 September 2014 and an Evaluation Report for a Short List of Consultant sent to ADB on 28 October No Objection Letter for the short list of Consultants and draft of Request for Proposal (RFP) was issued by ADB on 9 December An invitation to the shortlisted consultants was issued on 29 December 2014 and the submission of proposals made on 23 February POKJA evaluated the Technical proposal and this was sent to ADB on 12 March 2015; ADB issued No Objection Letter on 20 March The Financial Proposals were opened on 31 March The POKJA completed evaluating the combined Financial and Technical Proposals and report sent to ADB on 27 April ADB issued No Objection Letter (NOL) on 18 May The Clarification and Negotiation with the highest rank has been held on 10 June 2015; draft Contracts have been prepared by POKJA and sent to the ADB on 18 August, ADB issued NOL on 23 September, The contract has been signed on 6 October 2015.DGH submitted the signed contract to ADB on 3 November and ADB issued letter of No Objection on 13 November, Same with Civil Works Contract, variation or changes of contract also applied for TA Consultant. All variation contract will have caused the contract price for each TA Consultants Contract will be increased. Changes of contract price must monitoring and control tightly by PMU. CTC will be assist the PMU to monitor loan allocation to avoid the use of loan become overshoot. Appendix No 8 will be shown Cost Estimate of Consultant Services Implementation of the Anti-Corruption Plan Community Representative Observer (CRO) The bid openings for three (3) packages in West Kalimantan, four (4) packages in East Kalimantan and three (3) packages in Central Java were attended by the selected CROs who were required to prepare a report with the results of their observations. A CRO was not present at the bid opening ceremony for one (1) Package in East Java. 21

29 Third Party Monitoring (TPM) A TPM program was not included in the PAM (Project Administration Manual) of Regional Roads Development Project and at the PMM Socialization meeting in Bandung it was decided that the TPM is not required and implementation can be discontinued Complaint Handling System (CHS) Two (2) complaints were received in 2009 from Solidaritas Perempuan in Jogjakarta Branch and (3) three complaints in 2011 from Pengurus Wilayah Aliansi Masyarakat Adat Nusantara Kalimantan Barat; Jaringan Advokasi Tambang Kalimantan Timur; Solidaritas Perempuan Wardarina. The above five (5) Complaints were received through the ADB. Two (2) complaints were received during the month of October 2014 dated O ctober 22, 2014, and October 31, CTC received copies from PMU in December, Two (2) complains relate to the bid evaluation for the CW-08 package. One ( 1) complaint received on 19 December 2014 relates to the S os ok-tayan package, and one received on February 2015, r elates to the Tebas - Singkawang package relating the Condition of the road at the front of SMP No.4 Singkawang. The Complaints were responded to by POKJA and the Chief of Bina Marga Singkawang. Appendix No 9 shown tabulated complaints were received with the status Implementation of the Environmental Management Plan All contractors must prepare an Environmental Management and Monitoring action plan (EMMP) / RKPPL (Rencana Kerja Pengelolaan dan Pemantauan Lingkungan). DSC to monitor the Contractor for the compliance related provision of environmental. The DSC shall provide technical assistance to each Contractor in order to prepare the necessary documents based on the Environmental Safeguard Documents provided for each package as shown table below. The detail Environmental Safeguard Documents for each package as follows: Pack. No. 28-RCP 01A (CW-01) 24-RCP 01 (CW-01) 24-RCP 03 (CW-01) 24-RCP 02 (CW-01) 30-RCP 02(CW-06) Project Name Jolosutro - Sendangbiru Tambak Mulyo Wawar Wawar - Congot Giri Woyo - Duwet Environmental Document Draft Date Final Status AMDAL 2009 Finished at 8 April 2016 AMDAL 5 Oct Will conduct briefing for Contractors Sosok - Tayan UKL-UPL 16 Feb Will conduct briefing to Contractors 22

30 Pack. No. Project Name Environmental Date Status Document 30-RCP Tanjung Batas UKL-UPL 16 Feb Will conduct 02(CW-06) Kota Sanggau briefing to Contractors 30-RCP 02(CW-06) 30-RCP 03 (CW-07) 34-RCP02 (CW-08) 34-RCP02 (CW-09) 34-RCP03 (CW-10) 34-RCP03 (CW-11) Tebas Singkawang (Section-1 & Section-2) AMDAL 18 Feb-2013 Will conduct briefing to Contractors Bypass Sambas UKL-UPL Will conduct briefing to Contractors Galing-Tj.Harapan UKL-UPL Will conduct briefing to Contractors Sp.Tanjung-Galing (Section-1) Sp.Tanjung-Galing (Section-2) UKL-UPL 13 Jan-2011 Will conduct briefing to Contractors Aruk-Sp.Tanjung AMDAL 09-Sep-2015 Will conduct briefing to Contractors Tanjung Selor - SP.3 Tanjung Palas SP.3 Tanjung Palas - Sekatak Buji (Sect ion-1) SP.3 Tanjung Palas - Sekatak Buji (Sect ion-2) SP.3 Apas - Simaranggis (Section- 1) SP.3 Apas - Simaranggis (Section- 2) Simaranggis (Section- 2) Bts Negara (Serudong) UKL-UPL 20 Dec-2010 Will conduct briefing to Contractors UKL-UPL 14 August Will conduct briefing to Contractors UKL-UPL 13 Jan Will conduct briefing to Contractors UKL-UPL 13 Dec Will conduct briefing to Contractors A Status of Monitoring of Environmental Mitigation, and Summary of Environmental Management and Monitoring of EMMP Compliance and Summary of Implementation for all packages RRDP Civil Works are presented in Appendix No. 10, Appendix No 11 and Appendix No Monitoring Activity CSP-10, Human Trafficking Prevention and HIV/AIDS Campaign Program These program under Subdit Lingkungan dan Keselamatan Jalan (LKJ, Dit. Pengembangan Jaringan Jalan, Dit Pengembangan Jaringan Jalan. Ditjen Bina Marga. The Consultant is PT. Intersys Kelola Maju, PT.Dwikarsa, JO. Contract signed on 6 October 2015 and ADB NOL for Contract on 13 November

31 Starting services on 7 Oktober The scope of services are Study on Human Trafficking Prevention and HIV/AIDS, Campaign for Human Trafficking Prevention and HIV/AIDS, Develop Communication Media/ Education and Campaign. This TA has been carrier out site visit to collect data related Study on Human Trafficking Prevention and HIV/AIDS in Central Jawa and East Java: Package CW-01, 24-RCP-01 (Tambakmulyo-Wawar Package CW-02, 24-RCP-02 (Giriwoyo-Duwet) Package CW-03, 24-RCP-03 (Wawar-Congot) Package CW-04, 24-RCP-01A (Jolosutro-Sendangbiru) This TA also has been carried out Human Trafficking Prevention and HIV/AIDS Campaign in Package CW-04, 24-RCP-01A (Jolosutro-Sendangbiru). Progress for reporting are as follws: Progress for Inception Report is 100 % Progress for preparing Monthly Report is 50 % Progress for preparing Interim Report is 75 % Progress for preparing Report for Human Trafficking and HIV/AIDS Campaign in Package CW-04, 28-CP-01A (Jolosutro-Sendangbiru) East Java, held on 30 March 2016 is 8 % Progress for preparing Study on Human Trafficking Prevention and HIV/AIDS is 80 % Progress for preparing Design and Planning for Direct Campaign is 90 % Planed on May 2016 this to carry out : Site visit to North Kalimantan for collect initial data and coordination with stakeholder related Human Trafficking and HIV/AIDS. Site visit to Central and East Java to collect final data and carry out campaign in Central Java Monitoring Road Safety Program The primary objectives this program is to implement a comprehensive and effective road safety program for increasing the safety awareness among the road side and to reduce risks and severity of road accidents that may happens on road. There are 2 (two) Technical Assistants Consultants in RRDP related Road Safety Program respectly CSP-4 (Road Safety Support for RRDP) under DGH and CSP-7 (Overloading and Speed Enforcement) where carried by Enforcement Capability Road Infrastructure Protection (ECRIP) Consultant under DGNTP. CSP-4 (Road Safety Support for RRDP) contract was signed on 6 October 2015 and services commenced on 7 October