QUALITY PROCEDURE ACADEMIC LEAVE

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1 MEDICAL FACULTY HASANUDDIN UNIVERSITY No. PM/UNHAS/FK/PEND/09 Document Status :! Master! Copy Number.. Revision Number : 00 Date of Publication : 14 July 2016 Made by: Examined by: Approved by: Dra. Sri Wahyuni NIP Kasubbag Pendidikan Dra. Henriati NIP Kabag. Tata Usaha Prof.dr.Rosdiana Natzir,Ph.D NIP Wakil Dekan I Approved by: Prof.Dr.dr.Andi Asadul Islam,Sp.BS NIP Dekan Fakultas Kedokteran

2 This is classified document of FKUH UNHAS and cannot be duplicated partially or completely without permission from DEAN of FKUH UNHAS REVISION LIST Rev. Numbe r Date Page Written Revision

3 Revision Number : 00 Publishing Date : 14 July2016 Page 3 of 7 DAFTAR ISI Cover Page and Approval. 1 Revision List. 2 Table of Content. 3 I. AIM. 4 II. SCOPE. 4 III. REFERENCE. 4 IV. DEFINITION. 4 V. GENERAL TERMS. 4 VI. PROCEDURE DESCRIPTION. 5 VII. FLOW CHART. 6 VIII. ATTACHMENT. 7

4 Revision Number : 00 Publishing Date : 14 July2016 Page 4 of 7 I. AIM This procedure will act as a guide about how to apply for academic leave for students in Medical Faculty of Hasanuddin University. II. SCOPE The scope of this procedure begins when students apply for academic leave until the permission letter is published from Rektorat. III. REFERENCE 3.1 Decision of Hasanuddin University s Rector Number 1870/H4/P/2009 about Academic Regulation in Hasanuddin University. 3.2 Regulation SMM ISO 9001: Quality Manual of Hasanuddin University. IV. DEFINITION 4.1 Academic Leave is student s resignation from all academic programs for a short time. V. GENERAL TERMS 5.1 Requirements for Academic Leave a. Last SPP b. Letter of Leave Background 5.2 While being in academic leave period, students are not allowed to participate in any academic program or event in any kind. 5.3 Academic Leave is not be added in period of study time limit. 5.4 Students of bachelor program are not allowed to take an academic leave on first or second semester. 5.5 Students of bachelor program that has complete all the study subject except final assignment is not allowed to take an academic leave 5.6 Academic leave of bachelor program is given maximum twice at study time and could not be given in a row, and also have not resign from all study subject.

5 Revision Number : 00 Publishing Date : 14 July2016 Page 5 of 7 VI. PROCEDURE DESCRIPTION 6.1 Applying for academic leave is proposed by the student to the head of faculty, by fill the leave application documents at Sub Division of Academic FK Unhas, by also attached payment document of last SPP and letter of leave background. Applying for academic leave must have been a concern for Academic Advisor. Leave Application must before at least 2 (two) weeks before study time in the semester begin. 6.2 Application of academic leave will be forwarded to Vice Dean of Academic Division to be signed. 6.3 Then Sub Division of Academic will forward the letter to Rector through Vice Rector Academic. 6.4 Vice Rector Academic Administration will disposition the letter to Academic Administration bureau. 6.5 Academic Administration bureau will disposition the letter to Academic Department to make the Permission Letter of Academic Leave, then the letter will be signed by chief of academic administration bureau in the name of Hasanuddin University s Rector. 6.6 Unhas s Academic Department will send the letter to Faculty to be given to the students and Faculty s archive.

6 Revision Number : 00 Publishing Date : 14 July2016 Page 6 of 7 VII. FLOW CHART PROSEDUR MUTU CUTI AKADEMIK Mahasiswa Penasehat Sub Bagian Pendidikan Wakil Dekan I Biro Adm. Formulir Yang Digunakan Keterangan Mulai mengisi surat permohonan cuti surat permohonan surat permohonan Persyaratan: SPP terkahir; surat alasan cuti SPP terakhir surat keterangan alasan cuti persetujuan Penasehat verifikasi Berkas permohonan tandatangan surat permohonan cuti surat permohonan membuat Surat Ijin Cuti surat Ijin cuti akademik surat ijin cuti Surat Ijin Cuti ditandatangani Kabiro an Rektor mendistribusi dan mengarsipkan surat Ijin cuti akademik surat Ijin cuti akademik selesai Surat Ijin Cuti

7 Revision Number : 00 Publishing Date : 14 July2016 Page 7 of 7 VIII. ATTACHMENT 8.1 Applied for Permission Letter of Academic Leave 8.2 Permission Letter of Academic Leave

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QUALITY PROCEDURE FINAL COURSE MEDICAL FACULTY HASANUDDIN UNIVERSITY No. PM/UNHAS/FK/PEND/11 Document Status :! Master! Copy Number.. Revision Number : 00 Date of Publication : 14 July 2016 Made by: Examined by: Approved by: Dra. Sri