Defined period contract

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1 Information for Applicants Locally Engaged Staff (KOMPAK) Position Title: Position Location: Position Type: Contract Duration: Program Officer (Finance and Administrative) 5 positions Banda Aceh, Makassar, Semarang, Surabaya and Mataram Defined period contract 6 months with extension possibility Estimated Start Date: August 1, 2017 Application Closing Date: June 13, 2017 Overview Thank you for your interest in the position of Program Officer (Finance and Administrative) with the KOMPAK Program, as managed by Abt Associates on behalf of the Australian Government. This document includes information on the following: Program Overview; Introduction to Abt Associates; Application process; Terms of Reference; and Key Selection Criteria. Please read this document carefully as applications that vary from the specified requirements may not be accepted. Program Overview KOMPAK is an Australia-Indonesia government partnership supporting the Government of Indonesia s efforts in reducing poverty through improvements in basic service delivery and creating opportunities for work. KOMPAK focuses its efforts on three result areas: 1 Improving access, quality and delivery of basic services in health, education and legal identity; 2 Strengthening village governance, community participation in governance as well as community-led development and; 3 Creation of opportunities for off-farm employment and economic development. Abt Associates Who We Are Abt Associates is a global development consulting firm with over 10 years experience operating within the health and social sectors in the Australian and Asia-Pacific region. We are a company that has a personal commitment to its staff and as such we value the long- Page 1

2 term relationships that we build with the people who work with us. For more information about our company and what we do visit our website at Our Values Mission-Driven. We are united by our mission to improve the lives of people worldwide. Global. We are a global community, bringing diverse knowledge, expertise, and perspectives to the many challenges faced by today's world. Committed to Excellence. We strive to meet and exceed the highest professional standards. Collaborative. We know that working collaboratively produces excellence. Accountable. We take responsibility for what we do and how we do it. Balanced. We sustain the energy and commitment we bring to our roles by promoting a healthy balance between our personal and professional lives. Preparing Your Application Please read the following information carefully as incomplete applications may not be accepted. To submit an application: 1. Visit the Abt Associates website ( and navigate to the Careers section. 2. Locate the position you are applying for and select Job Details. 3. Click on the Apply Online button and follow the prompts. It should take between minutes for you to complete the online application. Before submitting your application it is recommended that you have the following documentation prepared so that these can be readily uploaded during the application process: 1. An electronic version of your CV in MS Word or PDF format (less than 3MB); 2. A statement addressing the key selection criteria (maximum 3 pages). This document should clearly describe how your skills, experience and qualifications will enable you to meet the requirements of the position; and 3. Details of at least 3 professional referees (preferably your current supervisor and 2 previous supervisors). Page 2

3 Other Points to Consider: 1. You will need to submit a separate application for each position that you apply for. 2. If you are successful in being short-listed or are selected for this position you may be required to undertake a police check, psychometric test and/or a medical examination. 3. Only short-listed candidates will be contacted. 4. Capable women are encouraged to apply. Lodging Your Application: All applications should be submitted online through our website at: Should you experience any difficulties with the submission process, or have any questions about this role then please contact: Contact Name: KOMPAK HR Team HR@kompak.or.id Closing Date: June 13, 2017 Page 3

4 Terms of Reference The Services that the successful candidate is to provide include, but are not limited to, fulfilling the following Terms of Reference: Terms of Reference Position Title: Finance & Administrative Officer - 5 positions Location: Banda Aceh, Makassar, Semarang, Surabaya and Mataram Reporting To: Provincial Manager Duration of Assignment: 6 months Abt Associates Values The incumbent must demonstrate a high level of commitment to following values of Abt Associates: Mission-Driven. We are united by our mission to improve the lives of people worldwide. Global. We are a global community, bringing diverse knowledge, expertise, and perspectives to the many challenges faced by today's world. Committed to Excellence. We strive to meet and exceed the highest professional standards. Collaborative. We know that working collaboratively produces excellence. Accountable. We take responsibility for what we do and how we do it. Balanced. We sustain the energy and commitment we bring to our roles by promoting a healthy balance between our personal and professional lives. Kerangka Acuan Kerja Nama Jabatan: Finance & Administrative Officer 5 posisi Lokasi: Banda Aceh, Makassar, Semarang, Surabaya and Mataram Melapor Kepada: Provincial Manager Jangka Waktu Penugasan: 6 months Nilai-Nilai Abt Associates Pihak yang menjabat harus menunjukkan tingkat komitmen yang tinggi terhadap nilainilai Abt Associates berikut: Digerakkan oleh Misi. Kami disatukan oleh misi kami memperbaiki kehidupan orang-orang di seluruh dunia. Global. Kami merupakan sebuah masyarakat global, yang menghadirkan pengetahuan, keahlian, dan perspektif yang beragam terhadap banyak tantangan yang dihadapi oleh dunia saat ini. Berkomitmen terhadap Keunggulan. Kami berupaya memenuhi dan melampaui standar profesional tertinggi. Kolaboratif. Kami tahu bahwa bekerja secara kolaboratif akan menghasilkan keunggulan. Akuntabel. Kami bertanggung jawab dengan apa yang kami lakukan dan bagaimana cara kami melakukannya. Seimbang. Kami mempertahankan energi dan komitmen yang kami bawa pada peran kami dengan mempromosikan keseimbangan yang sehat antara kehidupan pribadi dan kehidupan profesional kami. Page 4

5 Project Summary KOMPAK is an Australia-Indonesia government partnership supporting the Government of Indonesia s efforts in reducing poverty through improvements in basic service delivery and creating opportunities for work. KOMPAK focuses its efforts on three result areas: 1. Improving access, quality and delivery of basic services in health, education and legal identity; 2. Strengthening village governance, community participation in governance as well as community-led development and; 3. Creation of opportunities for off-farm employment and economic development. Purpose The position will be responsible for providing support to KOMPAK provincial offices to ensure good quality administrative and financial management to implement provincial offices portfolio of project activities. Specific Duties and responsibilities Providing support to the KOMPAK provincial offices to develop events-based budgeting based on the ToR approved, Supporting the KOMPAK provincial offices in preparing documents for advance request of the events implemented, Supporting the provincial offices in completing documents for advance settlements of the events, Collecting and preparing other documents related to payments and ensure all claims are correct with actual and complete receipts and expenses, including payment for the events (vendor and others), Support Finance Coordinator preparing payment documents and inputting to intranet, Ringkasan Proyek KOMPAK adalah kemitraan Pemerintah Australia dan Indonesia yang mendukung Pemerintah Indonesia untuk mengurangi kemiskinan melalui peningkatan pelayanan dasar dan menciptakan kesempatan ekonomi yang lebih besar. KOMPAK akan memfokuskan kegiatannya pada tiga area: 1. Peningkatan akses, kualitas pelayanan dasar di bidang kesehatan, pendidikan dan identitas hukum; 2. Penguatan tata kelola pemerintah desa, partisipasi masyarakat dalam tata kelola pemerintahan dan pembangunan berbasis masyarakat; 3. Penciptaan peluang-peluang ekonomi di sektor non-pertanian dan pembangunan ekonomi. Tujuan Posisi ini akan bertanggung jawab untuk menyediakan dukungan kepada kantor KOMPAK provinsi dalam memastikan kualitas baik terkait pengelolaan administrasi dan keuangan dalam pelaksanaan kegiatan project di bawah portfolio kantor. Tugas dan Tanggungjawab Menyediakan dukungan kepada kantor KOMPAK provinsi dalam menyusun RAB kegiatan berdasarkan ToR yang disetujui, Mendukung kantor KOMPAK provinsi dalam menyiapkan dokumen advance request setiap kegiatan yang dilakukan, Mendukung kantor KOMPAK provinsi dalam melengkapi dokumen advance settlement dari setiap kegiatan yang dilaksanakan, Mengumpulkan dan menyiapkan dokumen lain yang berkaitan dengan pembayaran dan memastikan semua klaim benar disertai dengan kuitansi dan biaya biaya, termasuk pembayaran untuk kegiatan (vendor, dan lain lain), Mendukung Finance Coordinator dalam menyiapkan dokumen pembayaran dan meng-input ke intranet, Mendukung Office Coordinator dalam Page 5

6 Supporting Office Coordinator preparing events-related logistics (including preparing handouts, materials) and office supplies, Supporting Office Coordinator following up with the vendors and developing and updating preferred vendor rates, Supporting Office Coordinator for the venue hire/accommodation/meeting package/catering arrangements, Distributing invitation and following up with participants attendance, collecting attendance list for any events, Checking on regular basis of office maintenance (electricity, office furniture and first aid kit expire date, Supporting Office Coordinator liaising with KOMPAK travel officer to ensure travel bookings, accommodation and car rental, Collecting and reviewing provincial staff and STC s timesheets, Supporting Office Coordinator for asset register check and undertaking small scale procurements, Verifying and checking all invoices submitted by vendors, menyiapkan logistic kegiatan (termasuk menyiapkan handout, materi) dan barangbarang kantor, Mendukung Office Coordinator menindaklanjuti dengan vendor dan menyusun dan meng-update harga vendor pilihan, Mendukung Office Coorfdinator untuk mencari venue/akomodasi/paket meeting/catering arrangement, Mendistribusikan dan menindaklanjuti dengan kehadiran peserta, mengumpulkan daftar hadir utk setiap kegiatan, Memeriksa secara berkala pemeliharaan kantor (listrik, peralatan kantor dan tanggal berakhir nya first aid, Mendukung Office Coordinator berhubungan dengan KOMPAK travel officer untuk memastikan booking perjalanan, akomodasi dan rental mobil, Mengumpulkan dan mereview time sheet staff provinsi dan STC, Mendukung Office Coordinator dalam mencek daftar aset dan melakukan pengadaan dalam skala kecil, Memverifikasi dan mencek semua invoice yangn diajukan oleh vendor. Other tasks Immediately report any suspected fraudulent or corrupt activities to your KOMPAK supervisor or relevant Director. Proactively identify and report risks, and manage risks within your level of accountability. Undertake other duties as required by your supervisor. Comply with Abt Associates and Program s policies on gender, disability, fraud and anticorruption, HIV and AIDS, child protection and the environment. Core Competencies Delivers Results Tugas-tugas Lainnya Segera melaporkan kepada atasan anda atau Direktur yang relevan setiap ada kecurigaan adanya kegiatan-kegiatan kecurangan atau korupsi. Secara proaktif mengenali dan melaporkan resiko, dan mengatasi resiko sebatas tingkat akuntabilitas anda. Melakukan tugas-tugas lain yang diperlukan oleh atasan anda. Mematuhi semua kebijakan-kebijakan Abt Associates dan Program mengenai jender, keterbatasan gerak, kecurangan dan anti korupsi, HIV and AIDS, perlindungan anak dan lingkungannya. Kompetensi Utama Memberikan Hasil Page 6

7 Builds Internal and External Customer Satisfaction and Loyalty Develops People Communicates Sets Vision and Direction Demonstrates Sound Financial and Business-Related Practices Builds Teams and Cooperation Promotes Technical Excellence and Quality Promotes Diversity Acts as a Role Model Membangun Loyalitas dan Kepuasan Pelanggan Internal dan Eksternal Mengembangkan Orang Melakukan komunikasi Menetapkan Visi dan Arah Menunjukkan Praktek Keuangan dan Praktek Terkait Bisnis yang Baik Membangun Tim dan Kerjasama Mempromosikan Mutu dan Keunggulan Teknis Mempromosikan Keragaman Bertindak sebagai Panutan Key Selection Criteria For your application to be considered by the panel, interested applicants must submit a response to each of the following Key Selection Criteria: KSC 1. KSC 2. University degree in any relevant field, At least 4 years professional works in finance, logistics, administrations, and procurements, Sarjana S1 di bidang yang terkait, Memiliki pengalaman setidaknya 4 tahun di bidang pengelolaan keuangan, logistik, administrasi dan pengadaan barang dan jasa, KSC 3. Excellent communication, interpersonal skills and ability to work in a team, KSC 4. Ability to work autonomously with tight deadline, Mempunyai kemampuan berkomunikasi yang baik, hubungan antar pribadi dan kemampuan bekerja di dalam tim. Kemampuan bekerja secara mandiri dengan batas waktu yang singkat, KSC 5. Must be strongly details oriented and show patience and determination to explore the problem and all of its elements until the reasoning has been found so that it can be resolved accurately, Haruslah mempunyai orientasi detil yang kuat dan memperlihatkan kesabaran serta kemauan yang kuat untuk mengeksplorasi masalah dan semua elemennya sampai ditemukan apa penyebabnya sehingga dapat dipecahkan dengan tepat; KSC 6. Experience in donor funded program. Memiliki pengalaman di program yang dibiayai oleh donor. Page 7

8 If no response to the above Key Selection Criteria is made, applications will not be considered further. KOMPAK is a child safe organisation and promotes the safety, wellbeing and inclusion of all children Page 8